Let’s cut to the chase, we all have 24 hours a day to maximize.
However, if not planned well, it affects our productivity at work and at home. You’ve probably seen that person who looks so organized and seems to hit their deadlines well. They are always ahead of time and have their work in order.
There is this other person who is always late and never completes their work on time. The difference between these two is time management.
Time management is key to your productivity and career. It helps you achieve more in a short time. Also, it allows you to achieve career, business, and family goals.
In this article, you will learn the seven-time management secrets that will help develop your personal growth.
What is time management?
Time management is the process of organizing your day to day work and making sure that they are done according to your set schedule. You allocate each task its own time and execute tasks according to your plan.
Committing to a given schedule can be quite challenging. Some unplanned activities pop up in between your plan, Wasting up your time. End results? You end up with unaccomplished tasks.
The Benefits of time management.
With proper and effective time management in place you will;
- Be more productive
- Finish your work on time and meet deadlines.
- Have a more satisfying work-life balance.
- Reduce work-related stress.
- Boost your confidence levels
- Be successful
Here are some interesting facts about time management.
- If you spend 10-12 minutes planning your workday, you will save up to 2 hours of you would have wasted trying to do your work and accomplish them.
- On average, a person gets interrupted every 8 minutes. It equals to seven interruptions every hour or 50-60 interruptions every day. Each disruption takes 5 minutes.
- 20% of a workday is spent on the most critical things while 80% of the day is spent on not so important things. Time Management Facts and Figures
7 Time management strategies for the workplace to help you be more productive.
Time management at work is crucial. However, sticking to a schedule can be hectic. From emails, meetings, deadlines to disruptions from your co-workers, you will find that your time elapses without you accomplishing the most important tasks.
To help you make the most out of your time at work and achieve more, you need to manage your time. Set up a schedule that works for you. Below are some strategies to help you be more productive at work.
- Understand your roles and responsibilities at work. It is one way of planning each task you plan to do at work.
- Do the most important tasks during the morning hours. At this time, your concentration is at its peak. Focus on the most important and crucial tasks at this time.
- Create a to-do list at the end of every day. Apply the Covey’s quadrant rule to identify essential and urgent tasks you need to focus on in your to-do list.
- Start your work with the end goal in mind. Understanding the results of your work will motivate you to put in more effort.
- Declutter your space. Organizing your space will help you save time you would have spent looking for documents/items you want to use. Also, working on a clean and organized place gives you the sanity you need to focus on tasks at hand.
- Allocate a certain amount of time to a specific task. You can apply Jason Womack’s 15-minute rule. It is a block of time small enough to fit in your schedule and big enough to finish a significant amount of work.
- Say no to things that eat up your time. It is better to say no to things that don’t contribute to your goals. Learn to say NO.
Leadership and time management.
Leadership comes with significant responsibilities. From managing your team, holding meetings to closing deals and meeting deadlines, it can take a toll on you and affect your productivity if not planned well. Below are some tips to help you manage your time effectively as a leader.
- Set a specific time/day to have a meeting with your team. This will help you cut out the frequent requests from staff to have a meeting with you.
- Delegate duties. Having an extra hand to help you with work can help you get your job done as you focus on other essential things
- Avoid distractions. Checking on your emails and social media from time to time can waste your precious time.
- Create a work schedule. This will help you plan out your workday or even weeks in advance. It makes it easier for you to check your calendar and tick out each accomplished task.
- Avoid procrastination. Complete the task at hand and avoid pushing it to some other time. Completing a small task will boost your energy and motivates you to accomplish even more.
- Avoid multitasking. Do one task at a time because studies show that it’s not productive.